Managing tasks efficiently is crucial for mining operations, where productivity, safety, and compliance depend on seamless coordination between teams and shifts.
Traditionally, sites have relied on paper logs, spreadsheets, and whiteboards to track tasks, but these outdated methods introduce inefficiencies, communication gaps, and compliance risks.
So what are the challenges of traditional task management methods, and how can processing plants overcome these?
The challenges of traditional methods
Some mining operations have historically relied on manual methods, including Excel, paper or whiteboards for task management. While they serve their purpose and can get the job done, there are numerous limitations, including:
1. Manual errors and data inaccuracies
Traditional methods, such as paper-based logs and spreadsheets, rely heavily on human input. As a result, these methods are increasingly prone to human error. Illegible handwriting and incorrectly completed or uncompleted tasks can cause reporting and compliance issues. Using a manual tracking system increases the risk of errors, resulting in miscommunication and operational inefficiencies.
2. Lack of real-time visibility
Without a digital task management system, supervisors and operations managers struggle to gain accurate insights into tasks.
Because of this, delays in updating records can occur, or tasks can be missed entirely. This can cause poor decision-making due to the inaccurate view the manager has of what tasks have been completed versus what remains outstanding.
3. Inefficient communication across shifts
Mining operations run on shift-based schedules, making seamless task handover crucial. Traditional methods often fail to provide a structured way to communicate what has been done, what issues were encountered, and what needs attention. This can lead to duplicated efforts, incomplete handovers, and misalignment between teams.
4. Difficulty in identifying operational inefficiencies
Manually tracking tasks does not provide the necessary insights to analyse workflows and improve efficiency. Without real-time data, mining operations may struggle to pinpoint recurring issues, delays, or inefficiencies that impact productivity.
5. Lack of integration with other operational systems
Traditional methods lack integration with other tools such as planning, production reporting, log sheets or safety compliance tools. Because of this, workers will spend much longer than necessary to transfer data and information. This results in unnecessary delays and human error.
TCard is transforming task management in mining
TCard is a task management software that is built by miners for miners. Its shift-focused Kanban-style task boards provide visibility into every current operator activity across each plant area.
By replacing outdated manual processes with an automated task management system, operations can address the challenges of traditional tracking methods and enjoy the advantages of TCard, such as:
1. Increased productivity and reduced downtime
TCard uses a digital Kanban-style board to track tasks, which makes it easy to have up-to-date records and complete clear handovers.
Without having to worry about spreadsheets and paper, there is better operational flow, which results in increased efficiency across the board.
2. Consistent operational procedures
Each TCard template contains a procedure with the option to add images, tables and files. With all operators having access to the same task management tool, mining companies no longer have to worry about inconsistent note-taking and missing details during shift handovers.
3. Two-way communication
Introducing a digital task management system such as TCard removes the frustrations that occur when trying to communicate through traditional methods. With TCard, operators are able to update task statuses, upload images, and provide detailed comments, all within the field. Managers and other team members are able to quickly see, take necessary actions and add comments, making for a more efficient workplace.
4. Improved safety and accountability
Companies are now realising that if they prioritise safety, they will be in a better position to maintain steady operations.
From verifying critical controls are in place and effective to coordinating shift handovers or managing routine safety inspections, digital task management systems allow workers to monitor more aspects of the operation.
5. Real-time insights
Operators and managers no longer have to wait for spreadsheets or paper updates on a task. With TCard, task statuses and notes are updated in real-time. Delayed updates and tasks slipping through the cracks can become a thing of the past.
6. Scalability for growing operations
When relying on traditional task management options, mining operations can often become overwhelmed and overworked as the company is scaled.
With digital task management, your company can scale and grow with ease. Additional tasks and notes are easily accessible through a Kanban-style taskboard.
Furthermore, TCard integrates seamlessly with existing systems, meaning there are fewer disruptions when introducing new technology.
Future-proofing workforce management in mining
Mining operations are under increasing pressure to boost efficiency, enhance safety and maintain compliance, all while controlling costs. Traditional tracking methods no longer meet the demands of modern mining, and the risks associated with manual processes can be costly.
By switching to TCard, mining companies can future-proof their workforce management, increase operational efficiency, and gain full visibility over shift activities. The result? A safer, more productive, and cost-effective mining operation.
Read more TCard case studies
Glencore Mount Isa Mines TCard implementation Australia Mining Software Download the case study Background Mount Isa Mines Limited (MIM) operates copper, lead, …
Kamoto Copper Company TCard Location: Kamoto Mine, Democratic Republic of the Congo Client: Kamoto Copper Company Technical Specs: TCard Download case study …
